Bookkeeper
- Catch-up reconciliations and clean-up
- AP entry, coding and payment runs for your approval
- Invoicing, statements and receivables follow-up
- A monthly reporting package you can read
Who this is for · New owners
Back-Office Support for New Business Owners
Is Veltronx a fit?
Veltronx is a good fit for new owners of contracting and service businesses who inherited a back office that lived in the previous owner's head. A dedicated Veltronx team takes on the bookkeeping, administration, scheduling and estimating support, works inside your systems and writes the procedures down, so you can learn the business and run it instead of keying invoices at night.
The first year after a purchase or takeover is when the office is most fragile: the people who knew how things worked are leaving or stretched, and you are learning customers, crews and cash flow at the same time.
The back-office reality
What new owners usually inherit.
These come up again and again with first-time owners of contracting and service businesses.
- 01
Procedures nobody wrote down
Invoicing, job costing, payroll and scheduling ran on the previous owner's memory, sticky notes and a few long-serving staff.
- 02
Books that are behind
Reconciliations, vendor statements and receivables often slip during a sale, and you need clean numbers to manage cash.
- 03
Customers and vendors to re-meet
Every relationship needs a follow-up, a confirmation or a renewal, and they all land in your inbox.
- 04
Staff turnover after the sale
Office staff sometimes leave with the previous owner, taking the rest of the know-how with them.
- 05
Too little time to learn the business
Hours spent on data entry are hours not spent on customers, crews, pricing and growth.
Where Veltronx fits
Where a Veltronx team helps a new owner.
Each role is a dedicated team member assigned to your company, working inside your systems and trained on your procedures.
Office administrator
- Inbox triage and routine replies for your approval
- Scheduling, confirmations and renewals
- Document filing and COI tracking
- Writing the procedures down as they go
Estimator or coordinator
- Takeoffs and quotes prepared for your pricing
- Vendor and subcontractor follow-up
- Bid and project logs kept current
Getting started
A sensible first step.
- 01Start with a bookkeeper or office administrator, whichever bottleneck is costing you the most hours.
- 02Use the first weeks to get the books current and the procedures written down.
- 03Add estimating or coordination support once you know where growth will come from.
What stays with you
Prepared by us. Decided by you.
You stay in control: payments, payroll, pricing and anything customer-facing that is new come to you for approval. Veltronx is not a CPA firm, so tax and audit stay with your CPA.
Related
Keep reading.
SBA Business Buyers
Lender reporting and transition support after an acquisition.
Accounting & Bookkeeping
The bookkeeping role in detail.
Administrative Support
The office administration role in detail.
Case study: a lean HVAC office
A five-person Veltronx team beside three in-office staff.
Not sure this is you? See every kind of business Veltronx is a fit for.
FAQ
Questions we hear.
Is Veltronx a good fit for someone who just bought a business?
Yes, especially for contracting and service businesses with a heavy back office. A dedicated Veltronx team takes on the recurring bookkeeping, administration and estimating support while you learn the business, and documents the procedures as it goes.
Can a Veltronx team help us catch up the books after a sale?
Yes. A Veltronx bookkeeper can work through reconciliations, vendor statements and receivables inside your accounting system, with every adjustment prepared for your review. Tax and audit work stays with your CPA.
What if the previous owner never documented anything?
That is common. Your team member writes procedures down as they learn them, so the knowledge belongs to your business rather than to one person.
How much does it cost?
Veltronx pricing is quote-based: one monthly fee per dedicated team member, built around your needs, the experience level the role requires and your timeline, and confirmed in writing after a discovery call.
How quickly can we get help?
Onboarding typically takes five to seven business days from signed agreement to a productive team member, with full productivity targeted in week two.
Run the business you bought, not its paperwork.
A 30-minute discovery call: how your estimating, accounting, payroll and administrative work flows today, which systems are involved, and how a Veltronx team fits.