Accounting & bookkeeping
Bookkeeping capacity that keeps job costs current without adding to the office headcount.
A construction professional on your coordinated Veltronx team, working alongside AI agents on first-pass entry, handles the daily volume of AP, AR, coding and reconciliation inside your accounting system, so your controller or CPA reviews clean books instead of building them.
The problem this solves
Where the hours go today.
Job cost reports are always a month behind
Invoices sit uncoded, receipts pile up, and by the time costs land against a job it is too late to act on them.
One office manager carries AP, AR, payroll prep and billing
Progress billings, lien waivers and collections compete for the same person's day, and something slips every month.
The CPA is doing bookkeeping at CPA rates
Reconciliations and coding are being done at year-end, expensively, instead of monthly.
Responsibilities
What the team member actually does.
Scoped in writing in your Schedule A. This is the typical shape of the role; yours may include less or more.
- 01Accounts payable: vendor invoice entry, job and cost-code coding, matching to POs, preparing payment runs for approval
- 02Accounts receivable: progress billing and invoice preparation from approved schedules of values, statements, collections follow-up
- 03Bank and credit-card reconciliations and cleanup of uncategorized transactions
- 04Job cost data entry and maintenance so WIP and cost-to-complete reports reflect current activity
- 05Preparing lien waiver requests, certified payroll data entry and compliance document tracking where applicable
- 06Month-end support: accrual lists, reconciliation packages and report preparation for your controller or CPA
Inputs we need
- Access to your accounting system under your account (least privilege, no bank credentials)
- Your chart of accounts, cost codes, billing schedules and approval rules
- A controller, owner or CPA who reviews and approves payments and financials
Outputs you get
- Coded, entered and matched AP ready for your approval
- Prepared invoices, pay applications and statements for review
- Completed reconciliations with exception lists
- Month-end packages and job cost reports in your format
Review boundary
Veltronx staff prepare and record. Your controller, owner or CPA approves payments, releases billings, signs financial statements and makes financial decisions. Veltronx does not provide tax, audit, assurance or regulated advice and is not a CPA firm.
Working together
- Approval queues you control for every payment and billing
- Weekly report with hours by area and open questions
- Escalation to your account manager for anything unclear
Systems
Team members work in your accounting and job-cost systems under access you grant. Confirm platform experience for your role during scoping.
- QuickBooks Online / Desktop
- Sage 100 Contractor
- Sage Intacct
- Foundation
- Procore
- Bill.com
Examples of systems clients use, not endorsements or certifications.
Onboarding
- 1Discovery call: systems, volumes, month-end calendar and approvals
- 2Role scope and Schedule A
- 3Least-privilege access set up by you; approvals stay with you
- 4Shadowing on a live cycle, then independent work with review
- 5Weekly reporting from week two
Pricing factors
- Transaction volume and number of entities or jobs
- Systems involved and how much procedure exists already
- Full-time or part-time hours and time-zone overlap
Bookkeeping support, not regulated advice
Veltronx staff keep the books current and prepared for review. Your CPA or controller retains responsibility for financial statements, tax positions and decisions.
FAQ
Questions about accounting & bookkeeping.
Is this a CPA or accounting firm?
Will remote staff have access to our bank accounts?
How is confidentiality handled?
Scope a accounting & bookkeeping role with us.
A 30-minute discovery call: how your estimating, accounting, payroll and administrative work flows today, which systems are involved, and how a Veltronx team fits.