AI-powered back office · Built for MEP contractors
Cut payroll costs by up to 75% with dedicated offshore staff.
Veltronx builds AI-powered back-office teams of trained offshore estimators, bookkeepers, project coordinators, and administrative professionals for MEP contractors and other operations-heavy businesses. You direct the work and review the output; we integrate the team into your workflows, provide supervision and weekly reporting, and replace anyone who is not the right fit at no extra cost.
- Cut payroll costs by up to
- Up to 0%
- Cut payroll costs by up to
- Saved in payroll annually
- $0M+
- Saved in payroll annually
- Contractors trust Veltronx
- 0+
- Contractors trust Veltronx
- To a productive team member
- 0–0 days
- To a productive team member
- NDA-bound staff
- Free replacement guarantee
- Weekly reporting
- Month-to-month, cancel anytime
- Estimating & preconstruction: takeoffs, scope and pricing preparation, bid packages
- Accounting & payroll: AP/AR, job-cost coding, certified payroll, reconciliations
- Project administration: scheduling, follow-ups, document control, data entry
- Coordination & revenue operations: project coordination, vendor communication, dispatch, client follow-up
Everything we support
A coordinated team across every function your back office needs.
Every item below is real, staffed work, not a menu of hypotheticals.
Accounting & Bookkeeping
AP/AR, job-cost coding, reconciliations and month-end prep.
Takeoffs & Estimating
Quantity takeoffs, scope and pricing preparation, bid packages.
Preconstruction
Bid-package prep, buyout organization and handoff into a won job.
Vendor Communication
Quote requests, purchase orders and delivery follow-up.
Scheduling & Dispatch
Crew and technician scheduling, confirmations and rescheduling.
Bid Coordination
Bid invitations, addenda tracking and submission logistics.
Project Coordination
Submittals, RFIs and documented handoffs between office and field.
Project Administration
Inbox, calendar, document control and general office admin.
Reporting & Compliance
Job cost reports, compliance documents and month-end packages.
Revenue Operations
Client follow-ups, quote and maintenance-renewal chasing, service check-ins.
Human Resources
Onboarding paperwork, records and general HR administration.
Payroll Administration
Payroll data entry and processing support for your review.
Custom Support
Tell us what your office needs, and we will tell you honestly whether it fits.
How the work moves
From your inbox to your review queue, in your tools.
AI agents handle the repetitive first pass; your team member directs and finishes it. The last step is always yours.
How a dedicated estimator supports a bid, from drawing set to your review.
Step 1
Plans received
Drawing set, specs and addenda logged; bid due date on the board.
Step 2
Takeoff support
Quantities counted in your takeoff software; drawings marked up.
Step 3
Scope & pricing prep
Estimate workbook populated in your template; vendor quotes requested.
Step 4
Contractor review
Your estimator prices, sets margin and submits. Nothing goes out without it.
How bookkeeping support keeps job costs current with your controller in review.
Step 1
Source documents
Vendor invoices, receipts, timesheets and statements collected from your inbox and portals.
Step 2
Coding & reconciliation
Coded to jobs and cost codes, matched to POs, reconciled against statements.
Step 3
Review queue
Payment runs and billings prepared for your approval; exceptions listed.
Step 4
Reporting
Job cost and month-end packages delivered in your format.
How an administrator or coordinator turns requests into documented, tracked work.
Step 1
Request received
A service request, RFI, vendor question or schedule change arrives.
Step 2
Log & track
Entered in your system with an owner, a due date and a status.
Step 3
Follow-up
Confirmations chased, customers and vendors kept informed in writing.
Step 4
Documented handoff
Outcome recorded; anything needing your decision escalated with context.
Built for MEP, and beyond
Larger and growing MEP contractors are our focus. Heavy back offices are our business.
Mechanical, electrical and plumbing contractors carry the densest paperwork in the trades. That’s where we started. Other administration-heavy, growing businesses with a substantial back-office workload fit the same model.
Also built for
General contractors & construction
Job costing, submittal logs and back-office support beyond MEP trades.
Home services
Scheduling, dispatch, customer follow-up and billing for high-volume service operations.
Specialty trade services
Estimating and administrative support for any specialty trade with paperwork-heavy bids.
Warehousing & distribution
Purchase orders, vendor follow-up, inventory reconciliation and reporting.
Manufacturing
AP/AR, job costing and reporting for production-driven back offices.
Real estate
Tenant and vendor communication, lease administration and invoice processing.
Field services
Dispatch, scheduling and administrative support for teams working across job sites.
Professional services
Billing, client follow-up and general administrative support.
Don’t see your industry? Send an inquiry and we will tell you honestly whether the fit is there.
Onboarding and supervision
Productive in five to seven business days.
A named account manager, access on your terms, and a weekly report from week one.
See the full processSupervision
Veltronx supervises how the work is performed; you direct tasks, priorities and deliverables.
Confidentiality
Every assigned team member is bound by written confidentiality and non-disclosure obligations covering your information.
Continuity
If an assigned team member becomes unavailable or is not the right fit, Veltronx provides a qualified replacement at no additional onboarding cost and manages the handover.
Pricing approach
Quoted per role, after a discovery call.
One monthly fee per dedicated team member, billed in advance, month to month. The exact fee depends on the role, experience and hours.
Role and specialization
Estimating roles that require plan reading and trade knowledge are scoped differently from general administrative roles.
Experience level
Whether the role needs an experienced estimator or bookkeeper, or a capable coordinator trained on your procedures.
Hours and time-zone overlap
Full-time or part-time coverage, and how many hours must overlap with your office day.
How a role ramps up
Independent work by week two.
A typical estimator engagement, start to finish.
Week 1
Shadows live bids; learns your template and labor-unit library.
Weeks 2–3
First-pass takeoffs on smaller bids, reviewed and corrected.
Week 4
Independent, checked takeoffs; your estimator shifts to pricing and risk.
More example workflows for accounting and administration are on the workflows page. Looking for a specific trade? See dedicated HVAC, plumbing and electrical estimator pages, or construction accounting for AP, AR, payroll and certified payroll reporting.
What does Veltronx actually provide?
Where are the team members based?
Who reviews the work?
How is pricing structured?
How long does onboarding take?
What happens if the team member is not the right fit?
Build a Veltronx team around your business.
A 30-minute discovery call: how your estimating, accounting, payroll and administrative work flows today, which systems are involved, and how a Veltronx team fits.